Tuesday, November 5, 2013

Why You Need DTP With Document Translation Services

If you've recently requested estimates from companies offering document translation services, you may have noticed a price for "DTP". So what does it mean?

DTP, or desktop publishing, is a fairly broad term that refers to creating documents with pleasing layouts on a computer. When it comes to translation, DTP means adjusting the format of the document to ensure that it looks neat and matches the original work's format. Some agencies may refer to it as typesetting or even layout.

Why DTP is Important

Document translation services will explain to you that the length of a translated text differs from the length of the original. It can land up being shorter or longer, depending on the combination of languages which means the layout doesn't match the original perfectly. The layout issues can either be minor or major - if a paragraph becomes longer in a Word document, for example, so the entire document lengthens. This isn't a big deal usually, but should the translated text in an image extend beyond its original boundaries and thus becomes illegible then there is a problem that needs solving!

The document translation services process typically included post-DTP proofreading. This allows the team the chance to see the work in its final form (they're not usually able to see the layout during translation). They can then spot any problems.

DTP and Microsoft Word...

This is the simplest of DTP routes. In fact, clients might even wonder if the daunting phrase "DTP" is even at all necessary for a simple Word document. That's why many vendors offer DTP as a separate service. That way, if you don't want to pay for layout and prefer to do it yourself, the chosen document translation services will simply deliver a raw, unformatted file.

Microsoft Powerpoint

Powerpoint files are a little more challenging than Word files for layout. This is due to the fact that there is no flow of text between pages and therefore Powerpoint files aren't that well suited for text expansion. When the translation turns out to be longer than the original copy, it expands past boundaries and displays incorrectly.

Images are another common problem. A Powerpoint file typically contains text in images that cannot be edited. This is where document translation services come in handy. They can extract the text from the images for the translation team to work on and then insert it back into the image.

The Proofreading Phase

This is usually an optional step in the DTP process. Ideally, though, all files should go through a proofreading process, even if it's just a quick review. In fact, this is crucial with the more complex files. With Powerpoint and Word documents, a reviewer who has worked on the translation will suffice. With more complex formats, though, a specialist may be required to export the document to PDF to go over and add notes or implement changes.

Both DTP and the post-proofreading services are separate from the translation process and that's why they are quoted as a separate rate. That way, if you think you can format a text yourself, you can skip that phase.

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